How to Identify Document Printer Overspending?

Is Your Office Equipment Working for You? 4 Signs of Document Printer Overspending.

Common budget busters in the document printing and office equipment world include:

  1. Inkjet printers and outdated office equipment
  2. Multiple print vendors (more than one supplier for printer equipment and office supplies)
  3. Inadequate monitoring of print use and volume
  4. Lack of a document management plan
Ink Jet Printers Can Be 10 Times More Expensive to Operate than Laser Printers

Among the top budget busters are inkjet printers. While they appear a sensible choice, don’t let discounted prices and factory rebates fool you. Operating costs can be as much as 10 times the amount of newer, more efficient office printers and all-in-one or multifunction printer devices.

While many companies reimburse employees for purchasing warehouse and club products, in the end, those organizations usually foot gigantic bills to cover the cost of ink cartridges and toner supplies. If you search closely, you’ll find printer toner cartridges cost slightly more than inkjet cartridges but print thousands of pages per cartridge, versus inkjets, which only print in the hundreds.

Calculate Your Cost-Per-Copy

The bottom line is that you need to calculate your cost per copy. You can start the process by following these steps:

  1. Take an inventory of your current office equipment.
  2. Verify your operating costs with accounting.
  3. Create a supply log to confirm any overspending.
  4. Replace old office equipment with a more efficient energy star print device.

This doesn’t mean you need to run out and buy 20 new printers to replace 20 old inkjets! On the contrary, it means you need to be smart about the type of office equipment you purchase going forward, and you should have an idea of how much these desk-top devices are really costing you, as well as what they are being used for. Also consider Managed Print Services a comprehensive way to identify and control document costs.

Officia Imaging will conduct a comprehensive Free Document Workflow Analysis to help you understand your document spend and find better options for office equipment that can significantly increase the efficiency of your California business..

We also provide managed print services, office equipment and software solutions that extend the value of your investment. With Officia Imaging, you can get all your document imaging needs take care of without overspending.

Call Officia for a free document workflow analysis and—Make a Great Impression.

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